For studios, agencies, and venues
You booked the work. Now keep the contracts, the schedule, the files, the approvals, and the billing in one place, instead of five apps and a thread no client ever reads.
The kind of teams Stelaah is built for
In motion
The problem
A contract lives in one app. The gallery in another. Invoices in a spreadsheet. Tasks on a board your client never opens. Every update gets retyped into email. The work is good. The tools are the problem.
Stelaah is the one place all of it lives, for you and for your client.
One workspace
Not another point tool. The whole relationship in one workspace, so nothing falls through the gaps between apps.
Every engagement gets its own home. Plan the work, assign owners, and watch it move from brief to delivered.
An assistant that already knows your workspace. It drafts, summarizes, and flags what is slipping.
One calm place clients actually open. They see the timeline, the files waiting on sign off, and approve in a click.
Know which projects make money while they are still open. Utilization, pipeline, and profit in one view.
Every module, one workspace
Meet Aria
Aria drafts the proposal from the brief, writes the client update from the week's progress, and flags the project about to slip, using what is already in Stelaah. No prompt engineering. It just knows the work.
See it in motion
Pick a surface and see how the pieces connect. The same records, shown the way each moment needs.
Projects and tasks
Every engagement gets its own home, with a timeline, tasks, files, and the whole conversation. Assign owners, set what is due, and see what is slipping while there is still time to fix it.
See Projects
Clients, contracts, invoices
The contract, the project, the hours, and the invoice are one connected thread. Logged time turns into a bill with no retyping. You always know what is owed and who is late.
See InvoicesClient portal
No more hunting for the latest file in a thread. Clients open a portal under your name and see the timeline, the files waiting on their sign off, and what is due next. Every approval is logged for good.
See the client portal
Aria
Aria drafts the proposal from the brief, writes the client update from the week's progress, and flags the project about to slip. It works from your real records, not invented facts.
Meet AriaWho it is for
Same calm workspace, shaped to the rhythm of your field. Pick your world and see the version made for it.
Five clients, one team, nothing dropped between briefs and billing.
Explore
Bookings, contracts, galleries, and final payment, all on one timeline.
Explore
Events, vendors, contracts, and billing in one shared calendar.
Explore
Every moving part, every vendor, and every deadline on one plan.
ExploreOne connected thread
Send the contract and get it signed, stored on the project.
Plan tasks, share files, and collect approvals as the work moves.
Log the hours against the project with one click, no spreadsheet.
Tracked time becomes an invoice, sent and reconciled in one place.
The payoff
When the contract, the schedule, the files, and the invoice share one home, the busywork stops eating your evenings. You stop digging through threads. Your clients stop asking where things are. And you get to spend your hours on the part only you can do.
Who it is for
Approvals that used to live in an inbox now live where the work is, and clients actually find them. No more being the search engine for your own business.
Six events a month, run from the first tool the whole team and the vendors will actually open.
Contract to invoice used to mean three tools. Now it is one thread, and the billing is finally on time.
The whole thread lives where the work is now, so no one is the search engine for their own business.
Contract to invoice used to mean three tools. Now it is one thread, and the billing is finally on time.
Vendors and the team open the same place. That alone is worth the switch.
Aria drafts the client update in your voice from what already happened that week.
See which projects make money while they are still open, in real time.
Security
Every record is scoped to your workspace and protected at the database, not just hidden in the interface. One workspace can never reach another's data.
Read how we protect your dataQuestions
Stelaah is an all in one workspace for client work. It brings projects, tasks, client portals, approvals, contracts, files, and invoicing into one place, with an AI assistant named Aria. It is built for creative agencies, wedding and photography studios, hospitality businesses, and event planners.
Stelaah is built for creative agencies, wedding and photography studios, event planners, and hospitality businesses that deliver work to clients and want one place to manage projects, approvals, billing, and client communication.
Stelaah replaces the scattered set of tools many client businesses use, including separate project trackers, contract and signing tools, file delivery, invoicing, and client email threads, by bringing them into a single connected workspace.
Yes. Stelaah has a Free plan with the core workspace, free forever and with no credit card to start. Paid plans add billing, AI, and more as a studio or agency grows.
Aria is the AI assistant built into Stelaah. It drafts proposals and emails, answers questions from your real workspace data, takes actions like creating tasks and invoices, and writes meeting notes, working from your records rather than inventing facts.
Get started
Start with one project. Move a contract, a few tasks, and an invoice. See the whole job in one place by the end of the day.
Free to start. No credit card. Your work is yours to export whenever you want.